For previous meeting minutes, see Rossmoor Documents.

Meeting Reports

Summary of 6/15/2010 General Board Meeting

At the Annual Meeting of Members on June 15, 2010 President Donald Liddle said it has been a very good year for Third Mutual and the Project Directors for Third Mutual are an extraordinary group. They receive no compensation, are residents, and the talent level is unsurpassed. Liddle said most of the Projects were able to keep the Mutual portion of the coupon the same as last year.  If there was an increase it was due to the GRF potion of the coupon.  The Board has an acute recognition of the existing financial circumstances and tried to keep the coupon level at the same amount without any drastic reduction in services. 

Third Mutual continued a program of extensive safety concerns with the dryer vent cleaning program which was initiated a year and a half ago and is still ongoing.  The annual smoke alarm inspection is also taking place throughout the Mutual.  A policy on fireplaces was sent to the members for comment recently and because there was negative feedback that Policy has been sent back to Committee.  The Board has also negotiated a new Management Agreement with Mutual Operations.

Unfortunately not all members can pay their coupon on a monthly basis and those have been taken under consideration.  The Mutual has stepped up the collection efforts when members abandon their Units into foreclosure; the Mutual is quickly attempting to collect the monies.  If the Unit is foreclosed on and the bank or lender takes it back the Mutual is contacting them for payment of the monthly assessment until the Unit is sold.  Earlier in the year Project 19, at the top of Skycrest, voted to move to Fourth Mutual.  Ms. Furlong’s Projects 43 and 52 voted to join Project 39.  The Mutual has also started a new program to meet with buyers before they close escrow to go over the various alterations that have been made to their manor so they understand the maintenance responsibility for those alterations. 

Liddle said that the Mutual is looking at the placement and noise level of heat pumps and air conditioners.  The Mutual is also looking at alteration maintenance responsibility as far as what is required by the Mutual and by the resident.  Resale inspections are also in the process of improvement.  Unfortunately for a period of time Third Mutual did not perform resale inspections. 

Treasure Don Barnett said the 24 separate Projects in Third Walnut Creek Mutual Homeowners Association contain 1676 condominium units.  The 24 separate Projects are allocated among 12 District Directors who comprise the Third Mutual Board of Directors.  Each Project has its own CC&R's, collects its own assessments and has its own Operating and Reserve Budget.  Total revenues collected in 2009 were $13,842,907 of which $13,779,473 was from the regular monthly assessment.  Compared to 2008 this was an increase in revenues of approximately $400,000. Total expenditures for 2009 were $13,800,321, a $400,000 increase over 2008.  Of the expenditures $4,294,879 was paid to the Golden Rain Trust, an increase of approximately $150,000 over 2008.  Mutual Operations was paid $908,324 and insurance was $791,108.  The largest expenditures for 2009 to maintain the Mutual Common Interest property were:  1). Landscape $1,728,220.  2). Building Maintenance $4,150,301and 3). Utilities $1,357,095.  At the end of 2009 the remaining Operating fund was $1,303,280 and the Reserve fund was $8,128,704 for a grand total of $9,431,984.

District Three Director, Ove Floystrup, said last year routine maintenance took place in both Projects 49 and 54.  This year several roofs will be replaced in Project 54.  In Project 49 last year the rehabilitation of three-story buildings was completed.  This year one elevator has been replaced.  Three roofs will be replaced this year. 

District Four Director Stan Newman said over the last several years Project 26 has completed rehab on all the rear decks and all the buildings have been painted. The only major expense in the future will be replacement of the tile roofs; however money has been put aside for this expense. Project 35 has roof replacement underway on six of the two-story buildings. Two roofs were completed last year, two this year and two next year.

District Five Director Richard Bishop thanked Peter Seeley, Jack Case and Dick Donovan for their help during the year. He said The Projects are in very good shape and they are trying to minimize the budgets for next year.  

District Seven Director Charles Sanderson said Project 51 is in excellent shape and they tried some new things this year.  Artificial turf has been added to some small areas.  New signage has been installed to better understand where the manors are and where to park.  The Project is also in process of re-roofing some Units. 

District Eight Director Murray Teitel said from 2009 Projects 50 and 55 were within budget and in most instances under budget.  Expenses were kept low by getting more quotes.  Project 50, in 2010, has had roof expenses because of rain leaks and the Project is checking to see if there are some defects around the chimneys.  All entry roads have been asphalted, slurried and sealed.  The landscaping is an ongoing program with plant replacement and sprinkler repair.  Overall the Project is in good shape.

District Nine Director Rob Rothway was absent and Liddle presented his report.  Rothway wrote that the rehabilitation is almost complete and a building inspection program is being investigated as a means to extend the time between building rehabilitation. A major fire line water leak has been isolated and repaired which drastically reduced the water bill.  Remaining to be completed in 2010 are landscape rehabilitations and in 2011 asphalting of all entries.   

District Ten Director Dorothy Christiansen noted that Walt Hanson was the prior Director and thanked him for his work.  The coupon did not increase this year. In Project 42 all the landscape has been completed, and some roofs have been replaced.  Project 44 is in process of completing rehabilitation.

District Eleven Director Miah Termanini said Terra California 644 and 638 have finished rehabilitation.   In Project 41, 632 is next on the list for rehab, then carport roofs on Entry 8 Saklan Indian Drive, plus entry paving.  Project 40 has completed rehab on 641.  Some minor rehabs have been completed in other buildings.

District Twelve Director Rosemary Furlong said Projects 43 and 52 voted to merge with Project 39 which will cut down costs and make management easier. There are three maintenance projects at this time: re-roofing the flat roofs on carports and garages, and asphalt work and preventive maintenance on Entries 5 and 7A.  Some termite problems have been found and will be taken care of.

District Thirteen Director Don Barnett said Project 34 is in the process of re-roofing flat roofs on garages and carports; the buildings were rehabbed last year. Project 38 is also being rehabbed.  There is no work scheduled for Project 64 this year.  Some asphalt work is underway in various entries.

District Fourteen Director Donald Liddle said major rehabilitation in Project 36 of four buildings was completed last year which had been delayed because of the fire at 2125 Cactus Court in 2005. Most of the landscape rehab has been completed with one building left to do.  As far as the future of Project 36 a giant tree was just removed in Entry 2.  The asphalt in that area, which is extremely bumpy, will be dug up and re-asphalted.  Initially there are seven buildings that will have the tar and gravel roofs replaced on the garages and carports.  Some rehab work has been complete in Project 37, and the re-roofing will be completed next.   Asphalt and slurry seal will be completed next.

District Fifteen Director Lynn Martin said Project 27 contacted a consultant regarding blistering issues of paint on some buildings. That work has been completed along with rehabilitation and roofs.  Through April landscape was running about $5000 over budget.  Project 31 experienced a fire; however the rebuilding has been completed and is ready for move-in.  Project 32, because of previous delayed maintenance, required raising the coupon for this year.  In 2011 and 2012 some roofs will be replaced and will be scheduled as Reserves will allow. 

Alteration Committee Chair Richard Bishop reminded the members when taking out an alteration agreement it starts at Mutual Operations on Rockview.  He said if they need information they can call Marie at 988-7600 or if they already have the paperwork go directly to MOD to take out the alteration.  He encouraged everyone to PLEASE if they anticipate making any change within the manor, contact MOD to see if an alteration permit is necessary. 

Communications Committee Chair Donald Liddle said twice a year the Mutual conducts new resident orientations.  The purpose of the meeting is to acquaint the newest residents with life in Rossmoor.  They receive a booklet and other handouts with important information plus explanations from the committee chairman.  The Third Mutual website has been updated and is more user friendly.  The cost of maintaining the website is born from a donation from Rossmoor Realty and is not financed by the members.

Budget and Finance Chair Don Barnett said the Committee meets once a month to review the financial statements of each Project, to discuss the status of the Operating and Reserve accounts of the Projects, and also to discuss the status of Third Mutual members who are delinquent in the payment of their monthly assessment.

Building Maintenance Chair Charles Sanderson said that four to five million dollars of rehabilitation has been completed in Third Mutual this year.  The inspection process has also been improved.   At this time the Mutual is looking at potential problems such as the placement of air conditioners and heat pumps.  They are also looking at means of trying to improve safety standards by dryer vent cleaning. 

Governing Documents Chair Donald Liddle said that this Committee deals with modifications to the Policies and Procedures such as the Fireplace and Smoke Detector Policies which were just sent to all members.  The major area under consideration now is to rewrite and combine the CC&R’s.  There are twenty-four Projects in Third Mutual, each has their own CC&R’s, and to gain approval for a change requires a 75% approval rate from each Project. The insurance coverage paid for through the general liability policy through GRF, is at times different than what the CC&R’s provide for.  Since the coverage is paid for by Third, Third Mutual should be in harmony with the policy.

Landscape Maintenance Chair Rosemary Furlong said that Rossmoor is situated on 22,000 acres, 60 to 70% of which is open space and natural areas.  The remaining 30 to 40% is landscaped courtesy of the residents.  Third Mutual has a contract with Mutual Operations to provide landscape services.  If there is an area which a resident wants Landscape work done they should call MOD at 988-7650 or email: workorder@rossmoor.com state the address and the problem.  Furlong reminded the members to check the Policies on the website for the landscape policies for owner maintained gardens, hose bibbs, and several others. 

President Liddle added that from the entrance gate to Terra Granada, and a major portion of Terra Granada is all of Third Mutual and the Third Mutual Projects pay for that landscaping.  And even on Rossmoor Parkway opposite the golf course it’s still a Third Mutual landscape expense.